How collaboration works in the Workspace
A typical collaboration flow looks like this:
- The user adds or connects source material.
- The material becomes available in the Workspace.
- The user gives Vesence an instruction in the chat.
- Vesence works with the available files and context.
- Vesence creates, edits, organizes, or analyzes work product.
- The result is saved back into the Workspace.
- The user reviews the result and gives follow-up instructions if needed.
The Workspace keeps the task grounded in shared context. The user does not need to paste everything into the chat if the relevant material is already available in the Workspace.
Connected context: SharePoint, OneDrive, and document management
The Workspace can connect to SharePoint and OneDrive, as well as document management systems such as iManage and NetDocuments, where access is available.
This means Vesence can help work with connected matter folders, project files, templates, precedents, and other cloud documents instead of treating each uploaded file as isolated.
For example, the Workspace can help:
- Find relevant files in SharePoint, OneDrive, iManage, or NetDocuments
- Bring cloud and document management files into the working context
- Work with files from a project, matter, or workspace folder
- Keep generated outputs close to the source materials
- Prepare changes that the user can review before staging them back to the source
iManage and NetDocuments are optional integrations that an organization enables. If you do not see them, they have not been connected for your account.
See: Using Vesence with SharePoint and OneDrive and Working with Files and Source Material for more information.
Workspace, chat, and Agent
The Workspace is part of a larger working model:
- Chat — where the user gives instructions and receives explanations
- Agent — the Vesence assistant that interprets the request and carries out the work
- Workspace — the shared layer where files, context, and outputs live
The chat is the conversation. The Workspace is the shared context. The Agent is what turns the instruction and context into work product.
What users should remember
The main point is simple:
The Workspace is where the user and Vesence work together.
To get the best results:
- Make the relevant files available in the Workspace.
- Connect SharePoint or OneDrive sources where the task depends on cloud files.
- Tell Vesence which file or folder is the source of truth if there are several versions.
- Say what you want Vesence to create, such as a summary, table, checklist, tracker, draft, edited file, or tool.
