Use Vesence in Word

Common use cases

Use Vesence in Word when you want to:

• Improve a clause while keeping its meaning
• Explain a provision in plain language
• Check defined terms, references, placeholders, or drafting notes
• Compare a section against a term sheet, email, precedent, or prior version
• Prepare or review redlines before a document is finalized

What Vesence can use in Word

In Word, Vesence works with the document you have open.

It can also use selected text, comments, tracked changes, and supporting materials you provide, such as term sheets, emails, PDFs, prior versions, precedents, or templates.

You can ask Vesence to work on the whole document, one section, selected wording, or a specific issue such as definitions, references, language, or formatting.

Actions in Word

Assist

Assist lets you chat with the Word document you have open.

You can ask questions about the document, request changes, or work with selected text, comments, tracked changes, and related document content.

Assist also includes pre-selected actions:

• Improve — rewrites or improves selected wording while preserving the intended meaning
• Explain — explains selected text or document content in plain language

Use Improve when you want wording to be clearer, shorter, more professional, or more consistent with the surrounding drafting style.

Use Explain when you want to understand what a clause says, why wording matters, or what a section means in practical terms.

Example prompts:

• "Summarize this section."
• "What are the main obligations in this agreement?"
• "Find anything unclear or inconsistent in this clause."
• "What should I review before sending this document?"

Check

Check is a tool that runs targeted review checks on the open document.

Use Check when you want Vesence to look for issues before the document is sent, negotiated, signed, or finalized.

Run Check by pressing the Check button.

Check can cover:

• Language — wording, grammar, clarity, tone, and drafting quality
• Formatting — headings, spacing, styles, indentation, lists, numbering, and layout
• Definitions — defined terms, undefined terms, unused definitions, duplicate definitions, capitalization, and term usage
• References — clause references, schedule references, annex references, exhibit references, and outdated cross-references
• Validity — internal coherence, completeness, contradictions, missing operative language, and drafting that may not work as intended

Setup Check

Setup Check is the setup part of the Check tool.

Use Setup Check when you press Check and want to choose what Vesence should check and how strict the review should be.

Setup Check can configure language, formatting, definitions, references, validity, and styleguide review.

You can change the styleguide to choose the language, tone, and drafting standard the document should be checked against.

Changing the styleguide helps Vesence assess wording, terminology, and formatting against the right standard instead of applying a generic review approach.

Edit mode

Edit mode controls how Vesence applies suggested changes to the document.

Choose whether Vesence asks before each edit or applies all edits automatically.

• Use ask-before-each-edit when the wording is sensitive, the document is close to final, or you want to review each change before it is inserted. This mode is useful for legal drafting, negotiated documents, client-facing materials, or any edit where a small wording change could affect meaning.
• Use automatic editing when the task is low-risk, repetitive, or mainly mechanical, such as fixing formatting, removing placeholders, applying simple language improvements, or making consistent changes across a document.

Automatic editing can be faster, but you should still review the result before sending, signing, or finalizing the document.

Workspace in Word

The Word add-in includes a workspace where you can add documents and other materials as context for Vesence.

Use the workspace when Vesence should consider another document, such as a term sheet, precedent, prior version, template, styleguide, or supporting material.

See: Vesence Workspace for more information.

Working across multiple open documents

When you have several Word documents open at the same time — each with the Vesence pane open — Vesence can see the others as related documents and use them as context for the document you are working in.

Other open documents appear in the “+” (add) menu in the Vesence pane, and you choose which ones to include. They are not used automatically — you add the ones Vesence should consider. Once a document is included as context, Vesence can compare across them, pull wording or defined terms from one into another, and check that related documents are consistent.

Vesence can also point you to the exact place in another open document — for example, the matching clause or a cross-reference — so you can jump straight to it.

This is useful when working with a main agreement and its schedules, an agreement and its prior version, or two drafts that should stay aligned.

Example prompts:

• "Compare this draft with the other open version and list the differences."
• "Check that the defined terms here match the other open document."
• "Use the schedule open in the other window to complete this clause."

Agents in the Word add-in

In the Word add-in, you can use Vesence or switch to task-specific agents and any custom agents your team has set up.

Use task-specific agents when you want focused help with a particular workflow, such as checking a document, improving drafting, preparing a summary, or working against a team standard.

Switch agents when another agent is better suited to the task. Vesence remains available for general document work, while custom agents can reflect your team's preferred workflows, instructions, or review approach.

See: Vesence Agent and Custom Agents for more information.

Example workflows

Improve wording

Example prompts:

• "Rewrite this clause so it is clearer and more direct, without changing the legal position."
• "Tighten this section and remove repetition while preserving every obligation and carve-out."
• "Align this wording with the drafting style used elsewhere in the agreement."

Explain document content

Example prompts:

• "Explain how the liability cap works, including any exclusions or exceptions."
• "Explain the practical effect of this termination right and when it can be used."
• "Summarize the key obligations in this section and identify who must do what."

Check document mechanics

Example prompts:

• "Check defined terms for undefined uses, unused definitions, duplicates, and inconsistent capitalization."
• "Check all clause, schedule, annex, and exhibit references and flag anything that no longer resolves."
• "Find remaining placeholders, drafting notes, empty brackets, and inconsistent numbering before signing."

Review legal or commercial issues

Example prompts:

• "Review the liability, indemnity, termination, and payment provisions for unusual or one-sided positions."
• "Identify issues that need partner input and separate legal risk from commercial negotiation points."
• "Compare this section against the term sheet and flag any gaps, conflicts, or added obligations."

Tips and limits

• Select the text you want Vesence to work on if the task is local.
• Tell Vesence whether you want explanation, improvement, or a check.
• Provide the term sheet, email, template, or precedent if the answer depends on another source.
• Ask Vesence to flag judgment calls rather than deciding them silently.
• Complex legal documents should not be drafted from scratch without a template, precedent, or clear source material.
• Some scanned or unsupported formats may need conversion before direct editing works well.