Use Vesence in Outlook

Vesence in Outlook helps you check, improve, shorten, and track changes in email drafts.

Use it before sending important emails, when polishing a draft, or when you want a reviewer to see what changed in an email.

Before sending an email

Use Vesence before sending when you want to check:

• Whether the email is clear, complete, and professional
• Whether the subject line, recipients, and attachments are right
• Whether the email matches the thread, attached files, or prior instructions
• Whether the message should be shorter, firmer, friendlier, or more polished
• Whether visible tracked-style edits are needed before approval

Vesence can prepare or revise drafts, but the user decides whether to send.

What Vesence can use in Outlook

In Outlook, Vesence works with the email, thread, draft, attachment, or calendar context you are using.

It can use the current draft, the current email thread, attachments, mailbox search results, and related context where access is available.

Drafts, sends, folder changes, and calendar actions remain under user review or approval where required.

Workspace in Outlook

The Outlook add-in includes a workspace where you can add documents and other materials as context for Vesence.

Use the workspace when Vesence should consider another document, such as a term sheet, precedent, prior version, template, styleguide, or supporting material.

See: Vesence Workspace for more information.

Actions in Outlook

Check

Check is a built-in prompt for reviewing an email before it is sent.

Press Check when you want Vesence to catch issues in the email itself, the recipient list, attachments, subject line, or consistency with the thread or attachments.

Check can cover:

• Language & Grammar — wording, grammar, tone, clarity, typos, and professionalism
• Recipients — missing recipients, unnecessary recipients, or To/Cc/Bcc issues
• Attachments — missing attachments, wrong attachments, outdated files, or files mentioned but not attached
• Subject Line — vague, missing, or inconsistent subject lines
• Consistency — mismatched dates, names, document titles, amounts, references, or statements

You can also ask with prompts such as:

• "Check this email before I send it."
• "Check whether the right attachments are included."
• "Check the recipient list and subject line."
• "Check whether the email is consistent with the attached document."

Improve

Improve is a built-in prompt for rewriting or polishing an email draft while keeping the message's meaning.

Press Improve when the draft is mostly right but needs clearer language, better tone, stronger structure, or a more professional style.

It can help with polishing wording, improving tone, making the structure easier to follow, making the email more complete, and aligning the message with the user's writing style where available.

You can also ask with prompts such as:

• "Improve this email and keep the same message."
• "Make this more professional."
• "Improve the structure and clarity."
• "Make this sound firm but polite."

Concise

Concise is a built-in prompt for shortening an email draft while preserving the key message.

Press Concise when an email is too long, repetitive, or indirect.

It can help with removing unnecessary wording, making the message more direct, keeping only the key points, shortening long explanations, and making the email easier to read.

You can also ask with prompts such as:

• "Make this email more concise."
• "Shorten this while keeping the key message."
• "Remove unnecessary wording."
• "Make this easier to read quickly."

Start Recording Tracked Changes

Use Start Recording Tracked Changes when you want to make manual edits to an email draft with Vesence tracked changes.

It lets reviewers see exactly what changed before the email is accepted, rejected, or sent. While recording is active, edits to the draft are shown as visible changes rather than silently replacing the original wording.

Useful when:

• A partner or colleague wants to review the exact wording changes before approving the email.
• You are revising a sensitive email and want a clear record of what was changed.
• You want to compare the original draft against your manual edits before sending.
• You are collaborating on a draft and need changes to stay visible until they are accepted or rejected.

Vesence in Outlook Calendar

Vesence can help with calendar work in Outlook when you need to plan meetings, check availability, prepare invites, or understand what is already scheduled.

Use Vesence in Outlook Calendar when scheduling should take account of your calendar, your colleagues' availability, other attendees, email context, or meeting materials.

What Vesence can do

• Check your calendar for availability
• Find suitable meeting times based on the requested date, time range, duration, and attendees
• Draft and send calendar invitations without leaving the email thread
• Add or update meeting titles, attendees, locations, online meeting details, agenda text, and attachments where available
• Summarize calendar events, meeting details, and upcoming commitments
• Use email thread context to prepare a meeting invite or suggest next steps
• Help identify scheduling conflicts or missing meeting information
• View colleagues' availability when scheduling a meeting

Calendar actions remain under user review or approval where required. Vesence can prepare the invite or proposed changes, but the user decides what is sent or updated.